Office Manager [Canada]

 

Wenco International Mining Systems (www.wencomine.com), a subsidiary of Hitachi Construction Machinery (HCM), provides industry leading, innovative technologies to customers in the mining and material movement sectors, enabling sustainable and safe operations.

We are currently looking for a full-time Office Manager to join our team in Richmond, BC.

Reporting to the Head of Administration (Corporate Project Manager) at the head office. The Office Manager’s primary responsibility is to manage general office support related matters.

Key Deliverables and Responsibilities:

• Provide front office support including greeting staff and visitors, answering the general office phone and providing general administrative support to all departments and/or employees
• Coordinate outgoing courier shipments and distribution of incoming mail and packages
• Manage facilities and relationships with vendors, service providers and landlord
• Act as a global admin/contact for the company’s travel platform with Direct Travel and support branch administrative roles with regards to Wenco’s Travel Program
• Assist and/or maintain various SharePoint sites for travel and be an internal first point of contact for travel related enquiries and support.
• Lead contract and price negotiations with office vendors and service providers with approval from appropriate department head and Finance
• Assist in preparation and approval process for purchase orders and purchasing items for corporate use
• Responsible for document retention (hard copies when needed, softcopies in SharePoint and Iron Mountain)
• Lead planning and execution of staff events and social committee events
• Assist Executive Assistants with organizing corporate meetings for groups of 20 or more attendees from Wenco’s global offices
• Assist HR with onboarding of new employee
• Being an active member of Wenco’s Joint Health & Safety Committee & Social Committee
• Other ad hoc requests, special assignments and projects as directed

Experience and Knowledge

• 5+ years of experience in a relevant role
• Strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint, SharePoint)
• Knowledge of Adobe
• Inventory tracking experience an asset
• Event planning experience an asset
• Occupational First Aid Level 1 Certification an asset

Skills and Abilities

• Strong organizational skills
• Detail oriented
• Reliable
• Excellent communication skills, including the ability to write clear, formal business communications
• Excellent interpersonal skills
• Ability to coach and mentor more junior members of the team
• Strong time management skills
• Strong problem-solving skills with an ability to think outside of the box

Wenco advances the efficiency and safety of the world’s surface mining equipment through our fleet management systems. We are committed to providing a stable yet exciting work place environment for individual employees to build and grow their career with the Company.
Wenco is an Equal Opportunity Employer.

Disclaimer
The information in this description has been designed to indicate the general nature and level of work performed by employees. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. It is not intended as an employment contract. Job descriptions are subject to change, which may not necessarily affect compensation.
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As our team experiences high volumes of applications, only shortlisted candidates will be contacted. To be considered, please ensure a resume is attached.

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